DCS must obtain copies of any one (1) of the following documents as proof of United States (U. Document services, including visitation, in the Case Plan (SF 2956). KidTraks e-Invoicing Guide for Day Care Providers May 2022, Version 1. in. 00 based on an immediate assessment of the child’s current clothing need by the Family Case Manager (FCM) at the time of removal. a. submit your invoices electronically via KidTraks e-Invoicing, as well as view and print your ICPRs and view the status of your invoice/payments. Authorized provider 2. Foster Care Subsidies DCSPaymentResearchUnit@dcs. to KidTraks: . 6. There is a link under Support Links titled, Contracting Opportunities. 1 CAD = 0. KidTraks Invoicing 402 W. ”“COBCU” will provide information directly to the Organization A. There is a link under Support Links titled, Contracting Opportunities. Login to KidTraks: and select “KidTraks” at the left side of the screen. gov All other Vendor Inquiries DCSPaymentResearchUnit@dcs. Any safety concerns found must be immediately reported to DCS in accordance with subsection I. What is KidTraks e-Invoicing and why should I use it for billing DCS? KidTraks e-invoicing provides a streamlined process whereby submission via US Mail of a signed paper invoice is no longer necessary. To sign up for the Vendor Portal and/or Foster Care Portal, please contact your Foster Care Specialist. Log in — MaGIK. in. If you encounter any difficulty during the application process, please do NOT call the school. If you do not need to continue, click the Log Off button to be logged out of the system. eligibility@dcs. Welcome to the QA Testing Environment. Personal Allowance, b. gov All other Vendor Inquiries DCSPaymentResearchUnit@dcs. Security Deposit Agreement. in. to KidTraks: . Invoices with zero or no total amount will be returned. in. in. The use ofDCS will ensure a child is provided with adequate clothing at the time of initial removal. in. in. When you examine your documents in Chrome, you may make changes to them. in. DCS will encourage the parent, guardia n, or custodian to refer the child for testing to identify any special education needs and/or related services, if. Complete a referral in KidTraks for the use of the Bedding Allowance if a need is identified. Eastern Daylight Time. Below is a list of trainers and staff who are. Click on “Invoices” on the blue menu bar near the top of the. The FCM should verify the Bedding Allowance has not previously been expended for the child during the life of the case; 9. gov DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1. Standard Invoice - Claim for Support of Children Payable from Family & Children Funds (Excel) 28808/DCS 0327. The guide covers topics such as registration, security, invoice creation, submission, and tracking, as well as troubleshooting and support. These tools are available to guide vendors in e-invoicing, both manual import and file import mechanisms e-Invoicing Question and AnswersDCS KidTraks offers online access to Request for Proposals (RFPs) including the ability to submit proposals online. gov DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1. 5. We use the mid-market rate for our Converter. The goal of this RFF is to provide funding, via the CARES Act (Coronavirus. Existing DCS “MaGIK Gateway - KidTraks Vendors. Login to KidTraks: via PC or laptop using Firefox or Internet Explorer, and select KidTraks at the left of the screen. From the blue menu bar near the top, select “Invoices,” then select the “Add New Submit Pending Invoice” tab. Once you have access to KidTraks, there are 4 KidTraks e-Invoicing Quick Reference Guides, also available atYes, DCS staff should not be requesting other methods of delivery since monthly reports and other reports are required to be uploaded to the KidTraks Case Information page. in. b. The FCM should verify the Bedding Allowance has not previously been expended for the child during the life of the case; 9. Login to KidTraks: via PC or laptop using Firefox or Internet Explorer, and select KidTraks at the left of the screen. Start Date: 9/1/2016. submit your invoices electronically via KidTraks e-Invoicing, as well as view and print your ICPRs and view the status of your invoice/payments. After filling in all relevant fields and eSigning if required, you may save or distribute the document. gov via PC or laptop. Click on “Invoices” on the blue menu bar near the top of the screen. Relative Parent Travel Invoice Instructions. 4. To use the claim file layout the. for additional information on obtaining a negotiated rate. See policy 5. Closed. DCS will only provide the licensed resource parent with an Initial Clothing and Personal Items Allotment of up to $200. IN. can potentially claim IV-E reimbursement. Referral in KidTraks, and b. 12/31/2021. Complete appropriate provider referral in KidTraks for the family within 10 business days of identifying the service needed. ADA Coordinator Contact Information: Whitney Fritz. A. To sign up for the Vendor Portal and/or Foster Care Portal please contact your Foster Care Specialist. uploading materials to KidTraks, and the applicant must be established as a DCS vendor to access KidTraks. Current vendors may access a listing of DCS contracts currently open for bid via their Vendor Portal page at the bottom of the screen. If a child will be placed out of home, DCS will indicate its decision to remove/place the child within the CANS Assessment to generate the CANS placement recommendation. Submission of Proposals will only be reviewed and scored if submitted electronically through KidTraks, and are due Friday, August 9, 2019 at 4 p. W-9 Request for Taxpayer Identification Number and Certification, b. 10000181. Case Inquiry. Region: 16 Regional Manager: Melanie Flory Local Office Director: Tyler Bittner. It is a great starting layout that you can. 2. What is KidTraks e-Invoicing and why should I use it for billing DCS? KidTraks e-invoicing provides a streamlined process whereby submission via US Mail of a signed paper invoice is no longer necessary. IN. Notification of completion is sent to all parties via e-mail from KidTraks@dcs. +254 727797233. 10000182. Indicate on the referral if the option for remote child and family services is allowed for the first 14 days or until a CFT MeetingElectronic submission is done through KidTraks, DCS’ referral and financial system. POLICY ON DISRUPTION OF PLACEMENT FOR JD/JS CASES PAID BY DCS At times, the placement of a child by a Juvenile Court in a DCS-licensed facility may be changed or disrupted. 10. Complete appropriate provider referrals in KidTraks for the family within 10 business days of identifying the service needed. 12/31/2021. IN. 10. Current vendors may access a listing of DCS contracts currently open for bid via their Vendor Portal page at the bottom of the screen. adobeconnect. Contact the Requesting Organization for the status of your request. 3. 10. Login to KidTraks: via PC or laptop using Firefox or Internet Explorer, and select KidTraks at the left of the screen. Invoicing will eventually be checking that the initial assessment is uploaded. DCS KidTraks now offers online access to Request for Proposals (RFPs) including the ability to submit proposals online. e. KidTraks e-Invoicing General Information: 1. This has not been mandated in the past b. When reviewing documentation in KidTraks it would be helpful that they are clearly named. Families are preserved and strengthened, as proven by our FPS NCFAS score of 93%. referral in KidTraks to the International and Cultural Affairs (ICA) liaison for state tracking purposes and to assist with any ICWA related questions or concerns; and 8. DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1-800-225-9173 ; Email an Issue; Support Links. Upon no email notifications after the allotted processing time mentioned above, contact the DCS Central Office Background Check Unit with your name and contact information at CPI-CPS. Invoices with zero or no total amount will be returned. 12/15/2020. Get a Background Check. Login to KidTraks: via PC or laptop using Firefox or Internet Explorer, and select KidTraks at the left of the screen. 475. 4. DCS has set rates with the above listedplacement provider types. with the parent and are not contracted with DCS; 5. Check your SPAM folder for email from KidTraks@dcs. Login to KidTraks: via PC or laptop using Firefox or Internet Explorer, and select KidTraks at the left of the screen. )IV. This may include the child's personal details such as their full name, date of birth, and contact information. DCS will use the Birth to 5 Assessment or the 5 to 17 year old Assessment, as indicated based on the age of the child and developmental level as follows: a. Washington Street, E306-MS47 Indianapolis, IN 46204 Annual Public Hearing Each year, at least one public hearing regarding rate setting will be held on or about the third Friday inIndiana Worker's Compensation/First Report of Employee Injury, Illness (SF 34401) Internship or Practicum Client Ethics Agreement for an Ethics Conflict Resolution (SF 54328) PeopleSoft ID Request Form for Non-State Employees - available by emailing a request to the DCS HR Inbox at dcshr. 1-877-340-0309 All other Vendor. Foster Care Subsidies DCSPaymentResearchUnit@dcs. DCS Staff. 302 W. Automated Direct Deposit Authorization Agreement, SF 47551. Input the payment information into KidTraks, begin the AG payment effective the finalization date, and immediately resolve any KidTraks voucher errors; 9. KidTraks Navigation //indiana. KidTraks - IndianaIV. Information Systems Access and Use Agreement KidTraks User. KidTraks e-Invoicing General Information: 1. with the parent and are not contracted with DCS; 5. The version that will best address the child's developmental needs should be used for children who are five (5) years of age. Family and Social Services Administration (FSSA) Letter on School Textbook and Related Fees. Login to your KidTraks account with your Username and Password . 3. in. gov DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1. 6. govKidTraks Vendor Portal Security Roles. 3. In order toKidTraks system and ensure the ICPR is delivered to the placement resource; and 13. This has not been mandated in the past b. Complete the following fields on the “Enter Invoice On-line” tab: Case documents must be attached in KidTraks on the Case Information page. DCS KidTraks now offers online access to Request for Proposals (RFPs) including the ability to submit proposals online. DCS contracted residential facility (i. From the blue menu bar near the top, select “Invoices,” then select the “Add New Submit Pending Invoice” tab. 2020 through KidTraks (see Attachment G), to be eligible for award. , Indianapolis, IN 46204-2738. 4. 11/27/2019. Holdings, LLC), please contact Megan Ryan, LMHC, Clinical Program Director, at [email protected] or (260. Specifically, the CANS helps determine what behavioral health services a child and family need and what level of placement a child needs once the decision to place a child outsideHow to fill out kidtraks: 01. Washington Street, W364 MS54. KidTraks – Indiana Child Welfare Financial System Voucher Build File Specifications – CSV (Comma Separated Value) Version: 1. Change the template with unique fillable areas. Current vendors may access a listing of DCS contracts currently open for bid via their Vendor Portal page at the bottom of the screen. The referral will proceed to the KidTraks invoicing unit for payment, upon Financial Policy Exception approval. DCS KidTraks offers online access to Request for Proposals (RFPs) including the ability to submit proposals online. DCS uses 1the Child & Adolescent Needs and Strengths (CANS) assessment tool to help in determining if the child has higher needs. Foster Care Subsidies DCSPaymentResearchUnit@dcs. Child Support Forms & Applications. m. 2. B. Continue to review the Indian Status. DCS KidTraks offers online access to Request for Proposals (RFPs) including the ability to submit proposals online. pdf (200 KB)B. 2. gov DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1. 6. Washington St. W. Notify the Guardianship Specialist when the guardianship order is issued by the court;. Note: Recruitment services for a child with a pending Termination of Parental RightsI am a foster parent and need access to KidTraks Vendor Portal for electronic submission of invoices. The rate will auto-populate when completing the ICPR in KidTraks. Contracted Services (services may vary in DCS regions based on contracted providers) Alternatives for Family Cognitive Behavioral Therapy (AFCBT)10000182. gov | The Official Website of the State of IndianaService Guide Inquiry:. Remember me. DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1-800-225-9173 ; Email an Issue; Support Links. gov. pdf (700 KB)IN. DCS is not the payer for Aftercare for youth placed through other systems and therefore DCS cannot require it. A “Vendor Admin” may only be established through the “DCS Help. DCS Policy 16. Indiana's Adoption Program. We would like to show you a description here but the site won’t allow us. gov or to: Indiana Department of Child Services Attention: General Counsel, Rate Rule Public Comments 302 W. KidTraks includes two (2) versions of the comprehensive CANS assessment; Birth-5, and 5-17. 01/01/2020. Invoicing will eventually. 1. 8. 2. com. Closed. 11/27/2019. Description: The Department of Child Services (DCS), in accordance with its State Plan, requires child abuse/neglect prevention services in all 92 counties. Login to KidTraks: and select “KidTraks” at the left side of the screen. in. If child received Social Security benefits, e-mail child name and DOB and Court Order to dcssocialsecurity@dcs. com. us 317- 570-3343DCS does not have the statutory authority to complete a Fingerprint-Based Check. DCS KidTraks offers online access to Request for Proposals (RFPs) including the ability to submit proposals online. COBCU using the KidTraks Vendor Portal or send a copy of the Indiana Request for a Child Protection Services (CPS) History Check (SF 52802) (with section. Centralized. in. m. Electronic submission is done through KidTraks, DCS' referral and financial system. 1-877-340-0309 All other Vendor Inquiries. DCS Probation is a portal by which Indiana probation officers can access DCS' KidTraks system and enter information that is. Check your SPAM folder for email from KidTraks@dcs. [email protected] | The Official Website of the State of Indiana10000182. 12. All Maximus assessors designated for the IN QRTP project are Indiana-based, CANS trained and. in. Open it up using the online editor and begin adjusting. Indiana 2-1-1. Email Us: info@child-TRAC. One contains a password to open the second email. Send a copy of the Indiana Request for a Child Protection Services (CPS) History Check (SF 52802) to the DCS local office for completion; or ii. 2. gov. Strategic Framework for Prevention of Child Abuse and Neglect. gov Existing DCS “MaGIK Gateway - KidTraks Vendors” will have direct, online access to the “CPI/CPS Portal” from the menu bar - No Registration Required! The Boys & Girls Clubs of Martin County's (BGCMC) 21st CCLC Program provides high-quality, challenging, academic and personal enrichment. in. Travel Definitions A relative caregiver may receive an additional amount for properly claimed travel expenses incurred on behalf of a child placed in the home if the travel was for any of the following purposes: 1. Authorized for purchase (please check all that apply): Bottles, diapers, formula Clothing (shirt, pants, shoes, socks, etc. KidTraks e-Invoicing File Import Desktop Procedures (Effective 07. Follow the Resource Parent Paper Invoicing Guidelines. Provider Desk Guide for Attaching Case Documentation 5-18-2023 Page 5 of 14. In order to accomplish the mission of protecting our children, families, and future, the DCS needs partners at both the state and local levels. 4. DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1-800-225-9173 ; Email an Issue; Support Links. 3; updated 3/8/2021) Licensed foster parents are entitled to a daily payment amount for each child placed in their home by DCS. with the parent and are not contracted with DCS; 7. ADA Title II Request for Modification Chart. in. Exception: DCS pays for services and placements for youths placed out of the home through county Probation Offices. in. KidTraks Invoicing 402 W. KidTraks The CANS Assessment will be completed by DCS staff in KidTraks. 24/7 hours support. e-Invoicing Manual Input Desktop Procedures. One will provide you with a password and the second will provide you with a link to access the site. of home, the Family Case Manager (FCM) should indicate the DCS decision to remove/place the child within the CANS assessment to generate the CANS placement recommendation. in. in. in. gov 1-877-340-0309 Indiana Child Abuse and Neglect Hotline 1-800-800-5556 Other Vendor Inquiries. 463-201-3528. in. Each applicant may apply for a funding amount no greater than ten (10) percent of DCS payments for provider services made over the grant period (March 6, 2020 to June 30, 2020). If you still have trouble after receiving the email, please contact the MaGIK Help Desk at DCSHelpdesk@dcs. ADA Coordinator Contact Information: Whitney Fritz. Start Date: 1/1/2020. Doctor (primary care physician and any specialists), b. Report a New Hire. What is KidTraks e-Invoicing and why should I use it for billing DCS? KidTraks e-invoicing provides a streamlined process whereby submission via US Mail of a signed paper invoice is no longer [email protected] DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1. Strategic Framework for prevention of child abuse and neglect. 3. Call Safe Hiring Solutions directly 1-888-215-8296. Maximus is the contracted third-party vendor appointed on behalf of DCS to complete the Qualified Individual 30 Day Assessment. I-Rate Cost Report Tutorial Setting up access to the I-Rate module of KidTraks Select “VENDOR PROFILE” to add users. They are also designed to help families at risk or in crisis. 12. W-9 and Direct Deposit Form Q&A. Enter income information for all household members into MaGIK/KidTraks 5) The Probation Department should complete the ICPC forms and send them via email to the DCS ICPC Compact Consultant, Antoinette. in. k. Complete the KidTraks Vendor Portal User Agreement and. The . DCSHelpdesk@dcs. gov All other Vendor Inquiries DCSPaymentResearchUnit@dcs. KidTraks includes two (2) versions of the comprehensive CANS Assessment; Birth to 5 and 5 to 17. She stated that DCS employees can utilize MaGIK and KidTra ks through their state -issued phones but noted that KidTraks did not work well on a phone. pdf (2 MB) KidTraks e-Invoicing File Import Desktop Procedures (Effective 07. After the allotted processing time mentioned above, contact the Central Office Background Check Unit with your name and the name of the Requesting Organization at CPI. xlsx. 2. After the allotted processing time mentioned above, contact the Central Office Background Check Unit with your name and the name of the Requesting Organization at CPI. KidTraks Invoicing 402 W. gov | The Official Website of the State of [email protected]. Enter all household members into MaGIK/KidTraks e. Ensure all cultural needs of child and/or family are met by utilizing ICA for identified services; 5. ) citizenship: 1. There is a link under Support Links titled, Contracting Opportunities. 02 - Financial Assistance for Relative Placements. Vendors may access a listing of DCS contracts currently open for bid via the Request for Proposal (RFP) Inquiry Page which is linked as Contract Opportunities on the KidTraks Login Page or directly via the following. • When working the invoice, KidTraks staff look for the following in the monthly report. in. 402 W. Submission of Proposals will only be reviewed and scored if submitted electronically through KidTraks, and are due Friday, August 9, 2019 at 4 p. gov DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1. Forms. gov All other Vendor Inquiries DCSPaymentResearchUnit@dcs. Adopt a Child; Become a DCS Provider; Become a Foster Parent; File A Complaint; Find Adoption Agency; Get Info for Youth in. Vendors may access a listing of DCS contracts currently open for bid via the Request for Proposal (RFP) Inquiry Page which is linked as Contract Opportunities on the KidTraks Login Page or directly via the following. 2020 through KidTraks (see Attachment G), to be eligible for award. in. xls. S. c. Information provided for the use of KidTraks Vendors. 4. Notify the FCM via written correspondence if the. Login to KidTraks using a PC or laptop; and using Firefox, Chrome or Internet Explorer browser: 1. 2. gov All other Vendor Inquiries [email protected]. They will assist you by completing the referral in KidTraks. in. Child Care Allowance. The new “CPI/CPS Portal” is a single location, simplifying the process, securing personal and confidential information and streamlining the COBCU business process. gov. The DCS Emergency Management Team includes: 1. 10000181. Requirements for Reimbursement All resource parents need to fill out an Automated Direct Deposit Authorization Agreement (SF47551) and W-9 Request for Taxpayer Identification Number and Certification in order to. Address: 100 E. Contact the DCS Central Office Background. Read More. hr@dcs. 01/01/2020. Bedding Allowance, and d. Q&A - KidTraks e-Invoicing Questions_Answers - Newly updated as of 05/11/2022! KidTraks e-Invoicing Questions and Answers 5-11-2022. Relative Parent Travel Invoice (Excel) SF 54981. Sycamore Street Evansville, IN 47713. DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1-800-225-9173 ; Email an Issue; Support Links. If you live in Marion County, please click here to see which Marion County office serves your ZIP Code. in. To sign up for the Vendor Portal and/or Foster Care Portal, please contact your Foster Care Specialist. 6. Posted August 18, 2013. A. 02. Open your dcs kidtraks invoicing form by uploading it from your device or online storage. KidTraks e-Invoicing General Information: 1. 01/01/2020. DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1-800-225-9173 ; Email an Issue; Support Links. in. Also, to further add ease to your invoicing process, DCS continues to accept electronicFoster Care Subsidies DCSPaymentResearchUnit@dcs. This PDF document provides a step-by-step guide for referral agencies to use the KidTraks system, a web-based application for invoicing and payment tracking for services provided to children and families involved with the Indiana Department of Child Services (DCS). KidTraks systematically checks for valid invoice information on the front- 4. It is important to ensure the accuracy of this information. Per the DCS Service Standard and Auditor of State requirements, a phone call to merely introduce yourself and set up the initial appointment does not qualify to turn on the per diem. There is a link under Support Links titled, Contracting Opportunities. in. DCS KidTraks e-Invoicing Questions & Answers Revised 5/11/2022 A. o Start of services to turn on per diem. accurately invoice DCS and Medicaid. Click on image to see map. They are required to create a KidTraks login in order to access and manage information related to the children they are responsible for, such as scheduling, communication with caregivers, and accessing records or updates. gov All other Vendor Inquiries [email protected] DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1. DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1-800-225-9173 ; Email an Issue; Support Links. Washington Street, E306. KidTraks e-Invoicing File Import Desktop Procedures (Eff. gov. KidTraks e-Invoicing Quick Reference Guide for DCS Foster Parents Per Diem (version 1. DCS KidTraks offers online access to Request for Proposals (RFPs) including the ability to submit proposals online.